Streamlining Access Control Operations Across Multiple Office Locations: A Practical Guide

Apr 18, 2024

From our Corporate Real Estate Week 2024 Title Sponsor: Kastle. The challenge of streamlining access control operations across multiple office locations is a critical pain point for Corporate IT Managers, Facility Managers, Heads of Security, and Real Estate. The wide disparity among venues in facility quality, property management policies, staffing levels, office protocols, time zones. and most of all, local security vendor availability makes it difficult to ensure consistent, robust security performance in any sort of efficient way."

From our Corporate Real Estate Week 2024 Title Sponsor: Kastle

by Harry Choi

The challenge of streamlining access control operations across multiple office locations is a critical pain point for Corporate IT Managers, Facility Managers, Heads of Security, and Real Estate. The wide disparity among venues in facility quality, property management policies, staffing levels, office protocols, time zones. and most of all, local security vendor availability makes it difficult to ensure consistent, robust security performance in any sort of efficient way.

Understanding the Pain Points

For companies operating across multiple geographical locations, the variation in access control systems, vendors, and protocols can result in significant time and money losses due to inefficiency. This stems from juggling disparate security systems by location, leading to operational redundancies, increased administrative overhead, lack of shared processes, and potential security risks. These challenges underscore the need for a centralized approach to access control to reduce variability and streamline operations.

Leveraging Cloud Technology for Centralized Management

The adoption of cloud technology for remotely managing access control systems is the key for creating a centralized platform and database for managing security operations across all office locations. This approach provides IT and Facility Managers with real-time oversight and decision-making capabilities across multiple sites, regardless of their own location, for streamlining the management process and enhancing responsiveness to security incidents. It also removes access control from the on-premises IT network, reducing risk of cyber-attack from the access platform.

Streamline Operations with Unified Access Control

Operational efficiency is paramount for the success of any business, particularly for a multi-location enterprise where variability of any venue operation can diminish the sought-after economies of scale. Achieving this efficiency requires a strategic shift in how access control operations are managed across dispersed offices.

Adopting a unified access control system is an easy first step towards eliminating inefficiencies. It centralizes, in one database, employee profile management, corresponding access privileges, and credentials. This makes it easier to add or remove employee access and allows employees to move between locations with just one credential.

Not only does this enhance user experience and customer satisfaction but it also significantly reduces the administrative burden associated with managing access permissions. Additionally, it can increase security measures by providing the centralized ability to deactivate employee access privileges immediately, so that no disgruntled person can re-enter a location after dismissal with old credentials – there would be no lag in time between termination and access deactivation.

Ensuring Integration, and Scalability

To effectively unify an access control solution across multiple office locations, the system you choose needs to have the flexibility to seamlessly integrate with the mixed bag of pre-existing infrastructure in place at each disparate location as well as be highly adaptable to accommodate future innovation and growth. This means choosing solutions built on an open technology platform, avoiding the pitfalls of proprietary vendor lock-in and ensuring that the system can evolve with the changing needs of the business.

Reducing Operational Costs with Dedicated Maintenance and Monitoring

As with any advanced technology, a unified access control system can provide massive gains in operational efficiency – ONLY if it is maintained and repaired consistently. But the challenge becomes how to ensure this takes place regularly across multiple far-flung locations, each dependent on different service providers or local staff to carry out the disciplined oversight. While contracting local providers in all locations is an option, it still presents potential variations in service quality, system knowledge, points of contact, payment schedule, and contract terms to manage.

A more efficient solution to consider is employing a nation-wide managed security service provider for the surveillance and maintenance of your access control systems. Outsourcing these tasks can greatly reduce the internal workload and operational expenses, freeing up resources to focus on strategic growth initiatives.

Moving Forward

Streamlining access control operations across multiple office locations is not just about enhancing security; it’s about driving operational efficiency, reducing costs, and enabling strategic growth. In the next segments of this series, we will explore specific strategies and technologies that can help achieve these goals, providing IT and Facility Managers with the tools they need to navigate the complexities of modern enterprise security.

As businesses continue to expand and operate in an increasingly globalized market, the importance of an efficient, scalable, and integrated access control system becomes ever more apparent. By addressing the pain points associated with managing dispersed office locations and implementing a streamlined access control strategy, companies can ensure operational coherence, minimize redundancies, and leverage insights for strategic decision-making, paving the way for sustained growth and success.

Learn more about Kastle’s Managed Security Service here.

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